Clerical Assistant II - T11489-202108

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Clerical Assistant II - T11489-202108

Salary

$38,438.40 - $46,321.60 Annually

Location

City of San Diego, CA

Job Type

Varies by Position

Job Number

T11489-202108

Business Area

N/A - Multiple Departments

Opening Date

08/06/2021

Closing Date

8/16/2021 5:00 PM Pacific

JOB INFORMATION

Clerical Assistant II positions work in a variety of City of San Diego departments and perform various typing tasks; serve as receptionists; keep records and compile statistics; operate office machines; and perform other duties as assigned.

 
       NOTES:

  • Clerical Assistant II is also a job class used to underfill a number of other classifications throughout the City. This includes Word Processing Operator, Test Administration Specialist, Payroll Specialist series, and Benefits Representative series, to name a few. After gaining the requisite experience, employees may be eligible for career advancement to higher-level classifications. For further information on the City of San Diego’s career advancement process, please refer to the 'General' tab of our frequently asked questions: https://www.sandiego.gov/empopp/faq.
  • Some Clerical Assistant II positions may be filled on a limited, hourly basis.

MINIMUM REQUIREMENTS

You must meet the following requirements on the date you apply, unless otherwise indicated.
 
EDUCATION/EXPERIENCE: You must meet ONE of the following options.

  1. Associate's Degree in Business Office Technology or a closely related field.
  2. Successful completion of a formalized (classroom) clerical training program consisting of a minimum of 520 hours of training in clerical or office procedures.
  3. One year of full-time clerical experience which may include typing, filing, providing information to the public, and general bookkeeping as typical duties. Six months of this experience MUST be in a position where the PRIMARY job responsibility is clerical in nature and must include a wide-range of qualifying clerical duties.
       NOTE:
  • The ability to type at a corrected speed of 30 or 50 words per minute on a computer keyboard may be required for some positions.

LICENSE: A valid California Class C Driver License may be required at the time of hire.

HIGHLY DESIRABLE:
  • Bilingual communication skills.
REQUIRED DOCUMENTS (MUST SUBMIT WITH APPLICATION):
  • Proof of completion of a clerical training program, if utilized to meet the minimum requirements.
  • Proof of degree/transcript, if utilized to meet the minimum requirements.

Required documents should be attached electronically to your application. If you are unable to attach at the time of application submittal, you must submit them as soon as possible via fax: (619) 533-3337; or to the Employment Information Center: City of San Diego Personnel Department, 1200 Third Avenue - Suite 300, San Diego, CA 92101. Include your name and the title of the position for which you are applying.

SCREENING PROCESS

The screening process will consist of the following components:

  1. APPLICATION REVIEW: Please ensure all information is complete and accurate as the responses you provide on the supplemental questions will be reviewed using an automated evaluation system.  If you are successful in this initial screening process, your application will be reviewed for applicable education, experience, and/or training to ensure all minimum requirements have been met.
  2. WRITTEN TEST: If it is administratively necessary, based upon the number of applicants, all qualified applicants will be invited to participate in a written test which may include, but is not limited to the following factors:  
  • Written communication
  • Reading Comprehension
  • Reasoning/Logical reasoning
  • Interpersonal skills
  • Filing skills                                                                                                                                                 
       NOTE:
  • Written test weight.....100%             
Test Date: Approved applicants will be notified regarding the specific date, time, and location. You must have a Written Test Appointment Notice in order to be admitted to the test.

Written Test Wavier:
  1. If you previously took and passed the written test associated with the recruitment for Clerical Assistant II - T11047, you may request a waiver. However, you will still need to submit a new application in order to get on the eligible list.
  2. If you are currently in or have previously held a City of San Diego clerical position equal to or higher than a Clerical Assistant II, you may be able to request a waiver.

Candidates who pass the written test will be placed on a list which will be used to fill position vacancies during the next six months (180 days).  For each vacancy, only those candidates with the most appropriate qualifications will be contacted by the hiring department for an interview.

SUPPLEMENTAL INFORMATION

PRE-EMPLOYMENT REQUIREMENTS:  Employment offers are conditional pending the results of all screening processes that are applicable to this job, which may include but are not limited to the following:  Confirmation of citizenship/legal right to work in the United States; completion of a pre-employment medical review/exam (which may include drug/alcohol testing); reference checks; and a fingerprint check.  The fingerprints will be submitted to the Federal Bureau of Investigation and the California Department of Justice for a conviction record report.  Certain positions may require additional screening processes which may include a polygraph examination and/or background investigation.  All of these processes must be successfully completed before employment begins.  A positive test for alcohol, illegal drugs, including marijuana, or inadequately explained prescription drugs, misrepresentation, falsification, or omission of pertinent facts in any step of the screening/selection process may be cause for disqualification and/or termination of employment.  Nothing in this job posting constitutes an expressed or implied contract for employment with the City of San Diego.  Applicants must notify the Personnel Department of any changes in their name, address (home, email), or phone number or they may miss employment opportunities.

Rev. 1 - August 6, 2021 (New Recruitment Date)

City employees may be eligible to participate in a benefit program including holidays, vacations, savings and retirement plans, health programs, and other benefits. 

Eligible City employees initially hired or assuming office on or after July 10, 2021, with the exception of Police Recruits participating in the City’s Police Academy, will participate in the City’s Defined Benefit Plan administered by the San Diego City Employees’ Retirement System (SDCERS).
 
Benefits may change due to employer-employee contract negotiations.

Flexible Benefits Plan Options for Employees Represented by Municipal Employees Associate (MEA) or review the Benefits Summary for MEA Employees.


 

01
I understand that failure to respond to the following questions in the spaces provided may result in the rejection of my application. In addition, I may miss out on employment opportunities. Résumés are NOT reviewed for assessing the minimum requirements.
  • Yes
  • No
02
I understand that the responses I provide on the supplemental questions will be reviewed using an automated evaluation system and that if I am successful in this initial screening process, my application will be reviewed for applicable education, experience, and/or training to ensure all minimum requirements have been met.
  • Yes
  • No
03
Have you previously worked for the City of San Diego as a government/municipal employee?
  • Yes
  • No
04
Are you currently working for the City of San Diego as a government/municipal employee?
  • Yes
  • No
05
If you have previously worked or are currently working for the City of San Diego, please enter your PERNR.
06
The minimum age for this job is 18, unless you are 17 and a high school graduate. Do you meet the minimum age requirements for this job?
  • Yes
  • No
07
How did you first hear about this employment opportunity?
  • City of San Diego Employment Information Center
  • City of San Diego Facility/Employee
  • Government Jobs.com
  • Facebook
  • Nextdoor
  • Twitter
  • Jobing.com
  • Monster.com
  • Other Website
  • Notified by Mail/Email
  • Job Fair
  • City Employee Association
  • Community Organization
  • San Diego Union-Tribune
  • Los Angeles Times
  • Voice and Viewpoint
  • La Prensa
  • San Diego Asian Journal
  • Other Periodical
  • Jobs Available
  • Government Finance Officers Association
  • Other Professional Organization/Publication
  • Television/Radio
  • Other
08
Have you successfully completed a formalized (classroom) clerical training program consisting of a minimum of 520 hours of training in clerical or office procedures? NOTE: Attach proof of clerical training program completion to your application.
  • Yes
  • No
09
Do you possess an Associate's Degree in Business Office Technology or a closely related field? NOTE: Attach proof of degree to your application.
  • Yes
  • No
10
If you are meeting the education requirement with an Associate's Degree in a closely related field to Business Office Technology, specify degree.
11
How many years of full-time experience do you have performing clerical duties?
  • None
  • Less than 1 year
  • 1 year to less than 2 years
  • 2 years to less than 3 years
  • 3 years to less than 4 years
  • 4 years to less than 5 years
  • 5 years or more
12
Indicate in which of the following areas you have clerical experience.
  • Typing and keyboarding.
  • Filing and classifying material.
  • Checking, reviewing, and proofing.
  • Bookkeeping and calculating.
  • Operating business machines.
  • Copying and recording data.
  • Public contact/receptionist duties.
  • Developing and maintaining spreadsheets.
  • None of the above.
13
How many months of full-time experience do you have in a position where your PRIMARY job responsibility is clerical in nature and includes a wide range of qualifying clerical duties?
  • None
  • Less than 6 months
  • 6 months to less than 12 months
  • 12 months to less than 18 months
  • 18 months to less than 24 months
  • 24 months to less than 30 months
  • 30 months or more
14
Describe your clerical experience in the following areas: a. Typing and keyboarding (specify types of documents); b. filing and classifying material (specify types of materials and filing systems); c. checking, reviewing, and proofing (specify types of data and documents); d. bookkeeping and calculating; e. operating business machines; f. copying and recording data; g. public contact/receptionist duties; h. developing and maintaining spreadsheets. For each area, specify from which employer the experience was gained, your title, level of responsibility, percent of time spent on each area, and the total length of your experience. If you do not have any experience in a specific area, write "None."
15
Are you requesting a waiver of the written test because you took and passed the previous written test associated with the recruitment for Clerical Assistant II - T11047?
  • Yes
  • No
16
Are you a requesting a waiver of the written test because you are currently in or have previously held a City of San Diego CLERICAL position equal to or higher than a Clerical Assistant II classification?
  • Yes
  • No
17
If you answered yes to question #16, specify the City of San Diego classification.
18
The Citywide Clerical pool provides on-call, short-term clerical support to all City Departments. Positions within the Clerical Pool are hourly and part time. If you are hired into the Clerical Pool, you can still continue to search for permanent Clerical Assistant II position. Are you interested in a limited, hourly Clerical Pool position?
  • Yes
  • No
19
List the computer programs with which you are familiar and indicate your experience level (e.g., limited, moderate, extensive).
20
List all languages other than English in which you can communicate fluently.
21
I understand that I am required to submit the following documents at the time of application, if utilized to meet the minimum requirements: Proof of degree/transcripts; proof of clerical training program completion. If you are unable to attach, refer to the "Required Documents" section of the job posting for instructions.
  • Yes
  • No

Required Question

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City of San Diego
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(619) 236-6358
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