Response

Please read the Conditions for Use of South Carolina State House and Grounds attached to this form, initial the first and second page, and sign the last page to indicate your acceptance of the guidelines and restrictions for the use of the State Capitol's public areas.

Return all three pages to: EMAIL: SCStateHouseEvents@admin.sc.gov PHONE: 803.737.1215
State House Events Coordinator, South Carolina Department of Administration
Division of Facilities Management and Property Services
1200 Senate Street, 6th floor, Columbia, SC 29201

Requestor Information

Organizer Prefix

Organizer First Name

Organizer MI

Organizer Last Name

Street Address

City

State

Zip Code

Organizer Email

Phone Number

Full Name and Address if Needed for Billing:

Prefix

First Name

Last Name

Address Line 1

Address Line 2

City

State

Zip

Organization Information

Organization Name

Street Address

City

State

Zip Code

Phone Number

Organization Email

Web Address

Event Information

Event Name

Requested Event Date (please submit a separate form for each date requested)

Event Set Up Start Time

Event Start Time

Event End Time

Event Clean Up Completion Time

Number of Attendees

Point of Contact(s) During Event

Phone Number

Location Selection

Other (provide location - reservations are available only for areas of the State House and grounds open to the public)

Equipment Requested

** Admin does not provide electrical access or podiums on weekends, holidays and after State House hours.

Admin does not provide public address equipment (microphone, loudspeakers, etc.) at any time.

Podium (if available) Yes
No

Electrical Access Yes
No

Purpose

Other Purpose, if not lised.

Description of your event and a list of any props, equipment or decorations you will be brining

Pursuant to Section 30-2-40(B) of the S.C. Code of Laws, information collected by and/or provided to the Department of Administration may be personal information as defined by "The Family Privacy Protection Act of 2002" (S.C. Code Section 30-2-10 et seq.) and subject to public scrutiny or release. This form may be released pursuant to FOIA or media request.

CONDITIONS FOR USE OF SOUTH CAROLINA STATE HOUSE AND GROUNDS

1.) The State has no liability for any losses or injuries during your use of the State House and/or grounds.

2.) While the Legislature is in session, nothing should be done to interfere with the Legislators' free access to the grounds or to and through the State House; nor should any activity be conducted that would otherwise disturb the Legislators.

3.) Your use of the public areas of the State House and/or grounds is nonexclusive, and other members of the public have free access to and may be using the State House and/or grounds during the scheduled time of your event. Nothing should be done to interfere with the public's free access to the grounds or to and through the State House. Since your use is nonexclusive, neither should anything be done to interfere with any scheduled activity in the State House and/or on the grounds. Visibility of and access to any part of the State House grounds, its monuments or areas may not be impeded or restricted in any manner.

4.) No food or beverage will be allowed in the public areas inside the State House. The selling, possession, or use of alcoholic beverages on the premises of the State House is prohibited.

5.) Provisions for electric service are to be made through the Division of Facilities Management and Property Services.

6.) Use of the first floor lobby in the State House should be coordinated through Facilities Management and Property Services. Events and/or activities in the first floor lobby cannot block access to the East or West wings of the building or interfere with the public officials and employees conducting official business in those areas. Use of the second and third floors must be approved by both the Clerk of the House of Representatives and the Clerk of the Senate. Sound equipment is not to be used inside the State House. The State House hours of operation are 9 a.m.-5 p.m. Monday - Friday and 10 a.m. -4 p.m. Saturday.

7.) Use of equipment such as tents, tables, chairs, public address systems, etc. on the State House grounds should be coordinated through Facilities Management and Property Services and are the responsibility of the user. Setup plans are to be approved in advance with the Division of Facilities Management and Property Services and the Bureau of Protective Services - see contact information in Section 18 below.

8.) All activities on the grounds or in the State House must strictly adhere to the times as scheduled to ensure that the activities will not conflict with any other scheduled activities.

9.) Precaution must be exercised at all times during use of the State House and/or grounds to ensure public safety and the protection of the property of the State House.

10.) You are responsible for the clean-up and prompt removal of any debris created by your use of the State House and/or grounds. If it becomes necessary for the State to assume responsibility for cleanup, the user will be billed for such services at the State's current rates.

11.) The Bureau of Protective Services is on duty around the clock to provide protection and security for the State House and/or grounds. While the Bureau of Protective Services will assist if law enforcement problems arise during activities, the Bureau of Protective Services cannot guarantee the security of any event. The State and the Bureau of Protective Services are not responsible for the security of persons or property associated with an event. Additional security that may be required for a scheduled activity is to be provided by the user. If additional security personnel are to be brought in, the Bureau of Protective Services must be notified in advance.

12.) No vending (selling of items or food) of any type will be allowed on the State House grounds in connection with a public assembly or otherwise.

13.) No cars, trucks, motorcycles or the like will be allowed on the State House grounds, except for the purpose of deliveries and event clean-up, which access must be coordinated through the Bureau of Protective Services. The South Carolina Department of Administration does not have the authority to approve the use of drones, for any purpose, in air space above the State House grounds. All vehicles accessing the grounds may be subject to search by K-9 unit.

14.) In the event that there are setup preparations or deliveries approved in the support of an event, access is limited to vehicles whose gross axle weight does not exceed 7 tons for any one axle. In addition, total gross weight for vehicle and contents cannot exceed 14 tons. Access to the grounds is facilitated by the Bureau of Protective Services and should be coordinated with them in advance.

15.) Nothing brought on the grounds for Requestor's event may be left unattended. Signs or other props must not be attached to any building, fixture or planting on the grounds. No light projectors or devices may be used to reflect images on the State House or monuments. No wires or stakes may be placed into the ground, and no damage, defacement, or injury may be caused to any of the buildings, hardscapes, statues, trees, shrubs, grasses, or flowers on the grounds. Any items left following an activity will be removed and discarded. Additionally, no temporary inflatable structures (bounce castles, houses, slides, etc.) or other similar recreational equipment or play structures whether inflatable, wooden, metal, etc. may be used on the grounds.

16.) The maximum number of persons allowed by code to be in certain areas of the State House is as follows:
a) Grade level first floor atrium/foyer area - 400 persons, standing with no seating allowed.
b) Second floor atrium/foyer area - 300 persons, standing with no seating allowed.
c) Third floor balcony - 150 persons, standing with no seating allowed.

The user is responsible for ensuring that size limitations are not exceeded. However, the Bureau of
Protective Services will restrict access when there are building capacity concerns.

17.) In accordance with the International Fire Prevention Code, no person shall use or allow to be used any open flame, burning candle or candles in connection with an activity.

18.) Contacts:

Division of Facilities Management and Property Services
- Set-up and Deliveries 803.737.2175
- Other Event Related Questions 803.737.1215
Bureau of Protective Services 803.734.2422

19.) Reservation requests with incomplete forms cannot be processed. Each page must be initialed and/or signed where indicated. Reservations cannot be reserved for inclement weather.

20.) Any use of the State House and Grounds must be in accordance with the requirements of Title 10, Chapters 1 and 11 of the South Carolina Code of Laws, which can be found at http://www.scstatehouse.gov/index.php, as well as all other applicable laws. The Requestor, attendees and participants must also follow all applicable laws, local ordinances, regulations and rules.

21.) If your event is canceled for any reason, please let the Division of Facilities Management and Property Services know by calling 803-737-1215.

I have read, understand and agree to abide by the "The Family Privacy Protection Act of 2002" (S.C. Code Section 30-2-10 et seq.) as described above.

I have read, understand and agree to abide by the Conditions for Use of South Carolina State House and Grounds, and will be responsible to make the participants involved in this sponsored activity aware of said guidelines and restrictions.

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